Itinerary Pricing on Tourwriter Plus

After you set up your Supplier rates, the pricing page will populate pricing for all bookable items added via the Build tab in any of your Tourwriter itineraries. To learn how to add rates to a Supplier, see Supplier Pricing on Tourwriter Plus

Itinerary pricing overview

With Tourwriter Plus the itineraries you create will have a complete itemised pricing table. The itemised prices are fetched from the supplier rates that you associate with each itinerary product and it’s associated options. Here’s an example of the Pricing Information displayed in Tourwriter: 

Item: The Item field summarizes the Supplier Product details as per the itinerary builder. It includes the Product name, the Option and the Quantity, as well as the Supplier name and the Duration of the activity. 

Type: The Type field lists the Product Type as listed on the Supplier. 

Net: The Net price indicates the price payable to the Supplier. The price is brought across from the Supplier setup. The Net price is adjusted by adjusting the Markup or the Gross price.

Markup: The default Markup listed is as per the Supplier set up. The Markup can also be edited.

Gross: The Gross amount is the price payable to you. The gross price is brought across from the Supplier. The Gross price is adjusted by adjusting the Net price or the Markup.

Itinerary pricing lines warnings

You may come across a warning message on an empty pricing line. This warning message relates to the absence of an associated Supplier rate for the duration of the itinerary. To resolve this: 

  • Add a pricing rate for the Supplier for that particular period. 
  • Click Refresh to fetch the relative Supplier prices.
    • Note: You may also see a warning message on an empty pricing line when there is a Supplier Blackout period. Supplier Blackout period indicates the Supplier is closed for business during that period. 

Note: If you’d like to secure specific prices or markup percentages from changing, lock those prices through the options menu before you refresh. To access Options, click on the 3 vertical dots at the end of each pricing row.  

Editing booking prices

Even though your Supplier prices are brought across to the Itinerary automatically, you can overwrite prices at the itinerary level. 

  1. Edit the price for each booking by accessing the Options menu (three vertical dots at the end of each row)

  1. Select Edit pricing.
  2. Change either the Markup percent or the Gross price. As the two fields are linked, adjusting the value in one link will affect the other. 

Locking booking prices

You can lock certain booking prices to prevent them from being overridden during a rate refresh or after changing the Supplier pricing once it has been added to the itinerary. The following are the Lock Rate options:

  • Lock net: Prevents the system from fetching updated Supplier net rates. Also, prevents Supplier level changes from reflecting in the itinerary.
  • Lock markup: Locks the Markup percentage. Changes to the Net rate at the Supplier level adjusts the gross price automatically.
  • Lock gross: Locks the Gross price. Changes to the Net rate at the Supplier level adjusts the markup automatically. 
  • Lock all: None of the prices for this Product changes when prices are refreshed. 

Note: It is recommended to lock all prices that are confirmed/set for the specific itinerary.

Adjusting the sale currency

Since each supplier can be set up with its own currency, some itineraries may contain line items displaying different currencies. The Itinerary pricing page displays a summary of each currency used in the itinerary at the bottom. Tourwriter lets you choose from two options for your currency conversion.

  1. To convert the currency, click the edit icon just above the total price.

  1. You can either refresh the conversion rate to fetch the online daily rate.

  1. Or you can manually overwrite the conversion rate by overtyping the value. 

Adjusting the total price

You can display either the Total price or the Price per traveller. The Price per traveller divides the total itinerary price between all the travellers on the itinerary. To change the itinerary pricing to Price per traveller:

  1. Click on the drop-down at the bottom of the Pricing information. The two options presented are Total price and Price per traveller.
  2. Select Price per traveller.

The traveller also has an option to pay a deposit price. To enter a deposit amount:

  • Enter an Amount under Deposit information.
  • Select the Due date by when the traveller can make a deposit payment. 

Pricing display options

There are many options to set the way pricing appears on the Proposal or the Final Itinerary. 

  1. Navigate to the Itinerary Pricing display options dropdown at the top of the Pricing Information page.
  2. Select one or more display options. The options you can choose to display are:
    • The total itinerary price.
    • Itemised pricing that displays the price per booking.
    • Price per traveller displaying the total price each traveller should pay.
  3. You can select multiple options to display a combination of these pricing.
  4. To send the itinerary to the traveller without adding a price, ensure none of the options are selected. 

Exporting pricing

After finalising the itinerary pricing you can download the pricing to a spreadsheet and upload it to your accounting tool. To download the pricing:

  1. Finalise the pricing by confirming the itinerary.
  2. Head to the Manage > Pricing subtab.
  3. Select Export pricing and choose to save the CSV (Comma Separated Value) file to a location on your system.

Note: If the itinerary is not confirmed the Export pricing button will not appear on the pricing page. Refer to this article to know more about confirming an itinerary.

  1. Along with the columns in the Pricing page, you will see additional columns added to the spreadsheet. These include Supplier, Duration, Net Item and Gross Item. You may tweak the values before saving the CSV file.