Supplier payments

Supplier payments feature allows you to manage and track the process of paying your suppliers. Once you have set up the payment terms for suppliers, you can keep track of payment details for all confirmed bookings for each itinerary and you can modify/change the payment details for supplier payments in the itinerary.

Booking items will only appear in the Payments>Supplier Payments subtab for Suppliers with active Payment terms. Payment Terms help file is here.

Generate and view supplier payments for an itinerary

  1. Create an Itinerary.
  2. Add booking items to the Build tab.
  3. Navigate to the Bookings to update booking item status to a confirmed booking status if payment terms do not relate to a payment Due Date.
  4. The below Booking status are considered confirmed statuses:
    • Booking confirmed
    • Amendment confirmed
    • Cancellation confirmed with fee
    • Provisional Hold
  5. To view upcoming payments select the Payments tab then click on the Supplier Payments subtab.
  6. To confirm a supplier payment is Paid, select the more option icon and click Edit.
  7. Edit the supplier payment modal with the following fields and click Save when finished. All the below fields are editable however once saved the payment cannot be edited.
    • Due date – Can be edited
    • Amount due – Can be edited but should match the NET $ value in Pricing tab.
    • Amount paid – Must not be less than Amount due
    • Date paid – Can be edited
  8. Once saved the Item will displayed green PAID and item becomes read only.
  9.  When the Amount paid is more than the actual Amount it shows OVERPAID status.
  10. When amount is due on set date it shows as a OVERDUE status you can edit the due date accordingly.

Note: Once saved a supplier payment can no longer be edited.