Preview your Itinerary (Proposal)

Tourwriter allows you to preview your itinerary before sending it to your customers.

Hero image

The first time you click the Proposal tab to view the itinerary, you will need to select a Hero image to display at the top of the proposal. When previewing an itinerary that does not have a hero image set, a placeholder will be shown reminding you to add an image. The placeholder will not be shown when the itinerary is shared privately or publicly.

Adding a Hero image to your proposal

To add an image:-

  1. Click the Option menu (three dots) in the top right corner of the screen.
  2. Click Add hero image to choose an image from the Media Library. The library displays all your images from the image base.

Tip: We recommend an image size of 1440 x 700 pixels for Hero images.

Adding a Logo to your proposal

  1. Access the Options menu and select Add logo to choose your logo image from the image base.
  2. The organisation logo displays on the image header.

Journey outline

This section displays a map of your journey if Maps are enabled for the itinerary. The map pinpoints are situated on the location of the Accommodation, Activity and Transportation suppliers. 

Note: Maps are only available on the Expert plan and above

  • Map type will default to Hide map.
  • To enable map click Map type and select either Show all services on map or Show only accommodation services on map
  • Hover over the city detailed in the Journey Outline to view its location on the map.
  • Zoom-in and zoom-out of the map using the buttons.

Proposed itinerary

A description of all the bookings will display in this section.

  • Images in this section default to those that are preloaded at the Supplier/Product level. items that do not have any images set will show with a placeholder reminding you to add an image.
  • Images can be added or edited for an item by clicking Edit Images in the options menu.
  • The placeholder will not be shown when the itinerary is shared privately or publicly.  
  • Click Read more to view the item description, the booking start & the end date, the start & the end time, and the Supplier website.
  • Chat with the itinerary Collaborators in the Comments section. The Comment option allows you to mark a comment completed by clicking Mark as done. Unread comments are shown in yellow.

The slide presentation view

You can add two images to an item description and view the item card as a slide presentation. If you have preloaded two images in the Media section of the Supplier/Product, they will carry across to the itinerary proposal. Whereas if only one image displays on the itinerary proposal, you can still add the second image:

  1. Select the Option menu (three dots) in the top right corner of the item card and choose Edit images.

  1. This directs you to your Media library. Select two images to display as item pictures.
  2. You can highlight an image and click another from the library to replace it.

Note:

  • The image on the left will be the first one appearing on the slide presentation.
  • When you export the proposal to PDF, only the first image is exported.

The Additional details section lets you add branding and co-branding, displays itinerary pricing, and lets you design the itinerary footer.

Co-branding

If you’re working with another agent, you can co-brand your itinerary with their logo by following the steps below:

  1. Click the plus icon under Created in association with to open the Media library.

  1. Choose an image that you wish to add as your co-branding logo. The images that you upload will automatically be cropped to appear as a logo.
  2. You may replace or remove the logo through the option menu (three vertical dots on the top of the image).

Note: The ability to add and delete images is only available to you, the agent. The traveller will not be able to edit or change the Hero images, terms & conditions or branding.

Itinerary Pricing

Your itinerary pricing displays in the Additional details section. The pricing categories displayed here depend on the Pricing Display options selected in the Manage > Pricing page.

  • If you have selected all three options, namely Total price, Itemised pricing and Price per traveller, they display at the bottom of the itinerary.
  • The itemised pricing initially remains contracted, hiding the pricing per booking. Click the Itemised pricing label to expand the pricing for each booking.
  • You can toggle between the Total price and Price per traveller by selecting the relevant option.

The proposal preview rules

The Preview Proposal page displays items on the itinerary according to the following rules.

  • Fees & Insurance item will not display in the Proposed Itinerary section.
  • A Destination Information type item does not offer the Read more or the Comments option.

Note: To learn how to edit your Tourwriter Itinerary Footer and thus co-brand your itinerary by customising the Terms & Conditions, refer to the Adding branding and supplementary itinerary information article.